Undersecretaries Associate Secretaries Agency and Service Manager Regional Directors Classes Division Superintendents Community Simple and Supplementary Schooling Heads Others Nervous

1. The office of Education (DepEd) challenges the enclosed directions about pass of students’ class Records, which creates regular activities and practices about request, and release of students’ version 137 (lasting history) and type 138 (review Card) in all of the general public education nationwide.

2. This policy aims to make sure the clean and productive asking for and releasing of learners’ college documents without inconveniencing the learners and moms and dads.

3. All DepEd assignments and other related issuances, foibles, and provision, which have been irreconcilable due to this strategy, were hereby repealed, rescinded, or changed appropriately.

BR. ARMIN A. LUISTRO FSC Secretary

TIPS TO THE INQUIRE AND PASS OF LEARNER’S SCHOOL DATA (FORM 137 & METHOD 138)

I. Reason

There are two standard class documents that visually show the learner’s member profile and scholastic and extra-curricular rankings: kind 137, called the fixed Record, containing the learner’s shape and traditional scholastic record, and kind 138 and also the review Card which shows the educational results of a student in a given class season. DepEd Purchase No. 8, s. 2015, the Classroom Assessment insurance, supplied the guidelines about records becoming incorporated into methods 137 and 138.

Version 138 was given to marks 1 to 10 students every end of the grading duration while marks 11 to 12 will get they every finish session. Following the institution seasons, version 138 is definitely a required data for a learner enroll to another location degree level precisely as it also show the learner’s marketing standing. In contrast, school regulators ask for the making of version 137 of Grades 1 to 12 students who convert to another one faculty or move from primary to second.

From inside the lack of defined protocols, the operation of asking for and issuing of recognized university lists of learners changes per school. This strategy shall establish the tasks getting adopted by your school in handling the learner’s school documents as soon as students join, transfer facilities, and ask for important documentation other people relevant uses.

II. Scope from the Plan

This Order is designed to establish regular activities and methodologies in request and launch of learners’ Form 137 (long-lasting Record) and version 138 (state cards) in all classes and facilities section Offices (SDOs) nationwide.

III. Definition of Conditions

1. Type 137 (long lasting history) – permanent class student tape displaying the historical educational and co-curricular record with the student
2. Version 138 (state Card) – record revealing the scholastic capabilities of a student in specific college annum
3. Receiving University – the institution asking for towards lasting documents of a transferring learner
4. Originating college – the school launching the long-term information of a transferring learner

IV. Strategy Statement

The team hereby establishes the standard activities and methods in asking for and releasing of learner’s class reports. This device follows the DepEd’s dream, goal and fundamental worth and signs up for the axioms of:

a. absolutely free, quality standard studies;

b. Clearness and responsibility;

c. access and prompt release of students’ faculty information; and

d. safety and confidentiality of learners’ information.

Instructions on Learner’s University Information

This coverage outlines the conventional protocols through the shift of students’ faculty registers. This strategy suggestions the functions in seeking the long lasting faculty files (kind 137) for a powerful pass of paperwork without inconveniencing the mother and father or the learners.

So that the reliable release and transfer of learners’ school lists, the next will be noticed:

a. The transfer of records of students should be made simple and quick without encumbering the students and mom and dad. However, this should not damage the confidentiality and safeguards of faculty data.

b. getting schools shall get all lasting reports (type 137) of most incoming learners ahead of the conclusion of initial grading period. For transferred-in learners inside faculty season, shift of paperwork will probably be guaranteed thirty days (30) from the first-day of school attendance.

c. students and/or his or her mom or guard usually are not permitted to hand-carry the lasting documents (version 137) within the obtaining college.

d. In case of unavailability of type 137 caused by scenarios beyond our personal controls, the review on advertising (class version 5) can be utilized as substitute, you see from the Schools Division workplace (SDO).

e. The Learner Facts method (LIS) shall be employed as program during the ask and release of learner class documents; ergo the deal shall strictly be involving the receiving and originating universities just.

This operations must be implemented to improve the request and launch techniques:

A. School-to-School Move of Form 137

The majority of transaction on exchange of learner’s university track record typically encounter during enrolment course and after the starting of course. To enhance the soft and rapid send of reports, the flowchart below talks of the operation of ask and release of learners’ type 137between the obtaining faculty and coming faculty;